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#Data merge word and excel how to
#Data merge word and excel pdf
#Data merge word and excel code

In Step 2 of the Mail Merge Helper, select Create Data

#Data merge word and excel code

This is important if you want to be able to view or print data in alphabetical order by last name for a mailing list or directory but in ZIP code order when creating mailing labels or envelopes to qualify for bulk mailing rates. If you wish to use barcodes, the delivery address and postal code must be placed in separate fields Should you wish to sort by a specific piece of your information, it must be placed in a separate field. You can refer to the First name of an individual in a salutation and then use the First and Last in the inside address.įield gives you much more flexibility, because it lets you use “Joe ” Combining information in separate fields in a merge document is easy separating information in a field is difficult.įor an example of how difficult, see: I have a "Name" column which I want to split into "FirstName", "LastName", how can I do it? For example, create a separate field for First and Last names, break the City, State, and ZIP of an address into separate fields as well.

#Data merge word and excel how to

Used Data Sources, along with how to set up a Data Source in Word.īreak your fields down into the smallest meaningful value. This article covers specifications and frequently asked questions on the most commonly For more information visit Word supports many file formats which can be used as a Data Source forĪ mail merge.

#Data merge word and excel pdf

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including damaged xls repair tool and pdf repair software products. Also you may have to get a docx file fix tool in advance in case your files just get corrupted. Thus it’s of high importance to fortify those files by taking regular backups or running anti-virus program on devices. That means you have hundreds of thousands of chances to have your file damaged due to internal or external factors.

There are probably hundreds of thousands of valuable files stored on your computer. You can press “Alt+ F9” to check the field codes.

Now you will find the field is invisible.

Next put cursor right before “.jpg” and click “Insert Merge Field” and then choose right field.

The “ C:\\test\\” refers to the picture location. Between the field brackets, enter IncludePicture “C:\\test\\.jpg”.

Then place cursor at the positon for picture.

Repeat from step 2 to 7 in method 1 to finish inserting other fields.

This time in Excel file, you should place picture name instead its location there.

First, place all picture in one file folder and make sure they are of the same file format, such as the “.jpg” file.

Method 2: Place Picture Name into Excel File

Next, click “OK” in “Merge to New Document” dialog box.

Then choose “Edit Individual Documents”.

After this, click “Finish& Merge” under “mailings” tab.

However, you can still resize the picture.

Press “Alt+ F9” to toggle field codes and you still can’t see the picture now.

Then click “Insert Merge Field” and choose the right field.

Select the “pic” you just input and click “Mailings” tab.

Click on the picture and press “Alt+ F9” to toggle to field codes.

Then in “Field properties” text box, enter anything, such as “pic” here.

In “Field” dialog box, choose “IncludePicture” for field name.

Next click “Quick Parts” and choose “Field”.Now place cursor at the position where picture should go and click “Insert” tab.Then in “Select Table” dialog box, select the right worksheet and click “OK”.Next, click “OK” in “Confirm Data Source” dialog box.Now in the “Select Data Source” window, select the file and click “Open”.Then click “Select Recipients” and choose “Use Existing List”.Then open Word and finish all other editing.And remember to replace the “\” in file path with “\\”, such as below: First and foremost, in your source Excel file, insert a new column to put the location of your pictures.Method 1: Place Picture Location into Excel File To solve this issue, the following 2 methods are exactly what you will need. However, we can’t possibly insert pictures into Excel file directly, thus while using mail merge in Word, it’s unlikely to get the corresponding images. When create credentials, we often need to insert pictures. In this article, there are 2 effectual ways for you to batch insert multiple pictures into your Word document via mail merge.